Managing Quizzes

You can create quizzes for a more thorough assessment of a Learner’s understanding of the training material. If the Learner fails the quiz, they must take it again and pass it before they can complete their training assignment.

Creating Quizzes

Complete the following steps to create a quiz:

1. Navigate to Training Admin > Training Matrix > Quizzes.
2. On the All Quizzes page, click Create.
3. On the Create Quiz Checklist Design page, enter the Name of the quiz.
4. Enter the Passing Percentage for the percentage a Learner must get to pass the quiz.
5. Select the Hide Incorrect Answers checkbox if you want to hide the Learner’s provided answers on a failed quiz attempt and display only the resulting percentage and point score.
6. In the Max Attempts section, enter the Max Attempts information:
   • If you want to allow an unlimited number of quiz attempts, select No for the Max Attempts Enforced? field.
   • If you want to set the maximum number of allowed attempts, select Yes for the Max Attempts Enforced? field and enter the Max # of Attempts. Once the Learner reaches the maximum number of attempts, Vault locks the quiz and the Learner cannot attempt the quiz again until it is unlocked.
7. If you selected Yes for Max Attempts Enforced?, enter the following Auto Unlock information:
   • If you want to require the quiz to be manually unlocked by a Training Admin, select No for the Auto Unlock field.
   • If you want the quiz to be automatically unlocked by the system after the specified number of lockout period days, select Yes** for the Auto Unlock? field and enter the Lockout Period (Days) for the number of days the quiz will remain locked before it is automatically unlocked by the system. The number of days remaining until the quiz is unlocked is displayed to the Learner on their training assignment.
8. If you selected Yes for Auto Unlock, enter the following Auto Update Due Date information:
   • If you want the quiz due date to remain unchanged once the system automatically unlocks the quiz, select No for the Auto Update Due Date? field.
   • If you want the system to update the quiz due date once the system automatically unlocks the quiz, select Yes for the Auto Update Due Date? field and enter the Extended Due Date Duration (Days) for the number of days the system will extend the due date.
9. Click Save. Vault saves the quiz.

Creating Quiz Sections, Questions, & Answers

Use the Visual Designer to create quiz sections containing questions and answers. You can create true/false questions, yes/no questions, and multiple choice questions with either single or multiple correct answers.

Complete the following steps to create the questions and answers for a quiz:

1. Navigate to Training Admin > Training Matrix > Quizzes and open the for which you want to create questions and answers.
2. From the All Actions menu, select Visual Designer to open the quiz in the Visual Designer.
3. Ensure that the quiz is in the Draft state. If the quiz is associated with a training requirement, ensure that the training requirement is in the Initiated state.
4. Click Add Section in the left panel to open the Create Section dialog.
5. Optional: To create an Introduction section, select Quiz: Introduction Section Design from the Section Design Type drop-down, enter the Name and Header of the section, enter an optional description, and click Create. Vault saves the section and displays the information you entered.
6. To create a question and answer section, select Quiz: Question Section Design from the Section Type Design drop-down, enter the Name of the section, enter an optional description, and select Yes or No for the Randomize Questions field depending on whether you want the questions to be randomized.
7. Click Create. Vault saves the section and displays blank fields for the first question.
8. Complete the following steps to create a Yes/No or True/False question:
   1. Select Multiple Choice from the drop-down.
   2. Enter the question in the Enter a question field.
   3. Click Add an answer choice to add two (2) answer choices.
   4. Enter Yes or True in one answer field, and No or False in the other answer field.
   5. Select the Correct Answer option to the left of the correct answer. A green checkmark () is displayed next to the answer you marked as correct.
9. Complete the following steps to create a Multiple Choice question with a single correct answer:
   1. Select Multiple Choice from the drop-down.
   2. Enter the question in the Enter a question field.
   3. Click Add an answer choice to add the number of answers you want to be available for selection.
   4. Enter the first answer in the first Enter an answer field, the second answer in the next Enter an answer field, and so on until you have entered all of the answer choices.
   5. Select the Correct Answer option to the left of the correct answer. A green checkmark () is displayed next to the answer you marked as correct.
10. Complete the following steps to create a Multiple Choice question with multiple correct answers:
    1. Select Checkbox from the drop-down.
    2. Enter the question in the Enter a question field.
    3. Click Add an answer choice to add the number of answers you want to be available for selection.
    4. Enter the first answer in the first Enter an answer field, the second answer in the next Enter an answer field, and so on until you have entered all of the answer choices.
    5. Select the Correct Answer option to the left of all of the correct answers. A green checkmark () is displayed next to the answers you marked as correct.
11. Expand the Additional Configurations section at the bottom of the question and enter the additional configuration information. By default, the additional configuration checkboxes are selected when you first create the question, and you can deselect the checkboxes as needed if you do not want to use the additional configuration options.
    • Select the Score checkbox if you want to assign a score to the answers, and enter the number of points in the Points field for each answer. We suggest you enter a positive number for correct answers and zero (0) for incorrect answers.
    • Select the Correct Answer Feedback checkbox if you want to display feedback when the Learner selects a correct answer. Enter the feedback text in the Correct Answer Feedback field under the question text.
    • Select the Incorrect Answer Feedback checkbox if you want to display feedback when the Learner selects an incorrect answer. Enter the feedback text in the Incorrect Answer Feedback field under the question text.
    • Select the Randomize Answers checkbox if you want the order of the answers to be randomized, and select Yes for the Randomize Answers field under the question text.
12. Click Save to save the question and answers.
13. If you want to add another question, click Add a new question and follow the steps above to build the question and its answers.
14. To reorder the sections, click Reorder Sections () on the action bar, drag and drop the sections into the order you want, and click Save. Vault updates the section order.
15. To delete a section, click Delete Section () to the right of the section header and click Continue in the confirmation dialog to confirm that you want to delete the section.
16. To reorder the questions, click Reorder Question (), drag and drop the sections into the order you want, and click Save. Vault updates the section order.
17. To delete a question, click Delete Question () to the right of the question and click Continue in the confirmation dialog to confirm that you want to delete the question.
18. To preview the quiz, click Preview Design (). Vault opens the quiz preview. Click Next to proceed through the sections and click Close to close the preview.
19. When you are done building the quiz, set it to Approved to allow it to be used in training assignments.

The following restrictions and behaviors apply when creating questions and answers:

• At least one answer must be selected as the correct answer. A green checkmark () is displayed for correct answers.
• The system automatically defaults the point value of a correct answer to one (1). You can update the point value as needed.
• If you deselect an answer as the correct answer, the system automatically sets the point value to zero (0).
• If you enter a positive point value for an answer not selected as the correct answer, the system changes its point value to zero (0).
• If you change the question type from Checkbox to Multiple Choice and there are multiple answers selected as correct, you cannot save the question until only one answer is selected as correct.
• If the question type is Multiple Choice and one (1) answer is selected as the correct answer, if you select a second answer as the correct answer, the system deselects the previous answer as correct and sets its point score to zero (0).

Changing Quiz States

Complete the following steps to change the state of a quiz:

1. Navigate to Training Admin > Training Matrix > Quizzes and open the quiz you want to update.
2. To approve the quiz for use, select Approve for Use from the All Actions menu. Vault updates the status to Approved and allows Learners to take the quiz.
3. If the quiz is in the Approved state, perform either of the following actions:
   • To change the quiz back to Draft, select Revert to Draft from the All Actions menu. Vault changes the state to Draft.
   • To change the quiz to Obsolete, select Obsolete Quiz from the All Actions menu. Vault permanently changes the state to Obsolete.

Editing Quizzes with Existing Training Requirements

When you edit a training requirement record that has an associated quiz and at least one open training assignment, the Quiz section displays an informational alert with the number of open training assignments that could be impacted by a change. Click the training assignment number to view a list of the impacted training assignments.

Once you save an update to the Quiz section, Vault updates the affected training assignments, which results in the following scenarios:

• If the quiz was removed, the quiz is no longer displayed the next time the Learner opens their training assignment.
• If a quiz was added to an assignment that did not previously have one, the quiz is displayed the next time the Learner opens their training assignment.

You can change the selected quiz design on an open training assignment if the quiz has not yet been passed. When you save the change, the fields on the training assignment related to maximum attempts are updated to match the new quiz, and any open quizzes are canceled.

If a training assignment has a quiz and the Quiz Design is changed, the updated quiz is available to any Learner who did not pass the original quiz. If they have passed the original quiz, they do not receive the updated quiz.

Unlocking Quizzes in Training Assignments

When Vault locks a quiz when a Learner exceeds the maximum number of attempts, a notification is sent to the Learner’s manager.

When a quiz is unlocked, either manually by their manager or Training Admin or automatically by the system after the lockout period has passed, the Learner receives a notification from Vault stating that the quiz is once again available.

Complete the following steps to manually unlock a locked quiz in a Learner’s training assignment after they have exceeded the maximum number of quiz attempts:

1. Navigate to Training Admin > Learners & Assignments > Training Assignments and open the training assignment with the locked quiz.
2. From the All Actions menu, select Unlock Quiz.
3. In the Unlock Quiz User Input dialog, enter the number of Additional Attempts to allow the Learner and a New Due Date for the user.
4. Click Continue. Vault unlocks the quiz and sends a notification to the Learner that the quiz is available for them to reattempt.