Completing Training Assignments

All Training Assignment tasks require an eSignature to indicate that you have completed the task. This may include reading and understanding assigned documents, passing a quiz, completing an external training assignment, or performing other training requirements.

Viewing Training Assignments

Depending on your security profile, you can access training assignments from the My Learning tab, your My Tasks view, or a link in a notification. You can also access training assignments in mobile device browsers.

Click the name of a Training Assignment on the My Learning tab, My Tasks view, or notification to open the task page. The task page displays additional details about what is required to complete the training assignment task.

Completing Document Training Assignments

Document training assignments require you to read and understand the contents of one or more documents, videos, or media files, and record your eSignature to indicate that you have completed the task.

Complete the following steps to complete a document training assignment that does not have an associated quiz:

  1. Navigate to the Quality Consumer > My Learning tab or your My Tasks view.
  2. Click the name of a Training Assignment to open the task page.
  3. Review all provided training material. If the assignment includes multiple documents, they are listed on the task page. Materials may include documents, videos, or media files.
  4. Click Complete Training.
  5. In the Complete Document Training dialog, select I have read and understood this document and enter your User Name and Password
  6. Click Complete. Vault changes the training assignment to Completed and removes it from your Home and My Learning tabs.

Note that if your security role permissions do not allow you to view one or more of the documents in the assignment, the document will not be displayed, and you will be unable to complete the assignment. If this occurs, contact your Training Admin.

Completing Training Assignments With Quizzes

If a training assignment requires you to complete a quiz, the Take Quiz button is displayed on the task page.

Complete the following steps to complete a training assignment that includes a quiz:

  1. Navigate to the Quality Consumer > My Learning tab or your My Tasks view.
  2. Click the name of a Training Assignment to open the task page.
  3. Perform the necessary training. This may include reviewing all provided training material or attending instructor-led sessions.
  4. Click Take Quiz. Vault opens the Take Quiz dialog and displays additional information about the quiz, including the passing score requirements and number of attempts remaining.
  5. Click Continue to open the quiz page.
  6. Introductory or reference material may be provided. Click on an available item to open it in a new browser tab.
  7. Read each question carefully, and select answers for each question.
  8. Click Next to proceed to the next question, or click Back to return to the previous question.
  9. When you have answered all of the available questions, click Review.
  10. Review your answers, and if you are satisfied with your answers, click Complete to finish and to have the quiz graded. To revise an answer, click Back and update your answer.
  11. The results page indicates whether you have passed or failed the quiz.

About Passed Quizzes

The following information applies when you pass a quiz:

  • A green banner at the top of the results page tells you your result, including your percentage score, your point total, and the required passing percentage.
  • On incorrect answers, you are shown the correct answer with a green arrow.
  • Feedback may be provided for each question.
  • Click Exit Quiz to return to the task page, where you are prompted to complete the training task with a Complete Training dialog. Complete the required fields and click Complete to complete the training.

About Failed Quizzes

The following information applies when you fail a quiz:

  • The red banner at the top of the results page tells you your result, including your percentage score, your point total, and the required passing percentage.
  • Each question is displayed with its point value and the points you earned on the question. Incorrect answers earn zero (0) points.
  • Click Retake Quiz to return to the task page, where you may click Take Quiz to try again.
  • If enabled for the quiz, correct answers you selected are displayed with a green arrow (), and incorrect answers you selected are displayed with a red X ().
  • If quiz attempts are limited and you have failed the quiz too many times, the quiz is locked and cannot be reattempted until a specified time period has passed or it is unlocked by a Training Admin or your manager.

Completing External Training Assignments

External training assignments involve activities that occur outside of Vault, such as a seminar or certification training held by a third-party organization.

Complete the following steps to complete an external training assignment:

  1. Navigate to Document Workspace > Home and select the My Tasks view.
  2. Click the name of a Training Assignment to open the task page, which displays details for the training and whether you need to provide proof of completion, such as a certificate.
  3. Attend or otherwise perform the external training exercise, and obtain proof of completion if necessary.
  4. Return to the external training assignment task page.
  5. If the training requires proof of completion, click Upload and attach the file with the necessary proof.
  6. In the Complete External Training dialog, select I have read and understood this document and enter your User Name and Password
  7. Click Complete. Vault changes the training assignment to Completed and removes it from your Home and My Learning tabs.

Resubmitting External Training Assignments

If a training assignment requires proof of completion, Vault assigns a Verify External Training task to your manager or Training Admins to review the submitted proof and either approve or reject it. If your proof of completion is rejected, Vault assigns a Resubmit External Training task to you with any notes regarding the rejection and you must resubmit the proof of completion.

Complete the following steps to resubmit a rejected external training assignment:

  1. Navigate to Document Workspace > Home and select the My Tasks view.
  2. Click Complete on the task to open the task page.
  3. Review the reason for rejection.
  4. In the Proof of Completion section, click Upload and attach an updated proof of completion.
  5. Click Complete Training, select I have read and understood this document in the Complete External Training dialog, and enter your User Name and Password.
  6. Click Complete. Vault assigns a new Verify External Training task to your manager or Vault Admins.

Self-Enrolling in Training Requirements

You can self-enroll in available training requirements in the Explore tab in the My Learning tab.

Complete the following steps to self-enroll in a training requirement:

  1. Navigate to Quality Consumer > My Learning and select the Explore tab.
  2. Scroll through the available training requirements, use the filters to narrow down your available training requirements, or search for the training requirement you want.
  3. Hover over the training requirement you want to self-enroll in and click Enroll. Vault opens the training assignment page where you can complete the training.
  4. To unenroll from the training requirement, hover over the training requirement and click Unenroll. Vault unenrolls you and cancels the open training assignment.

Completing Training Assignments on a Mobile Device

You can view and complete your training assignments using a mobile device browser. The following functionality is not supported for training assignments on mobile devices:

  • Completing quizzes. If you open a quiz for a training assignment on a mobile device, it is displayed in a non-mobile-optimized view.
  • Workflow tasks that require text input on completion.

Complete the following steps to complete a training assignment on a mobile device:

  1. Navigate to the My Tasks view in a mobile device browser.
  2. Tap the name of a Training Assignment to open the task page.
  3. If you want to log out of Vault or return to your Vault homepage in the desktop interface without completing the task, tap Back (), and then tap Log Out to log out or Go Home to return to your Vault home page.
  4. On the task page, review the task information and tap Begin Training to view the first document. If the task contains multiple documents and you have viewed documents in this task previously, Vault resumes where you left off.
  5. Tap Info () to view details about the document, such as the document name, version, and effective date.
  6. To return to the task page and document list, tap Close ().
  7. Tap Next to view the next document, if applicable.
  8. If the task requires proof of completion, tap Upload Proof and upload the file with the necessary proof.
  9. Once you have met all requirements for the training assignment, tap Complete.
  10. On the Complete Document page, select I have read and understood this document from the Verdict drop-down, enter your User Name and Password, and tap Complete. Vault displays a task completion page to indicate that the task has been completed.
  11. On the task completion page, tap Log Out to log out or Go Home to return to your Vault home page.